Document Scanning
Scan Express is our document scanning service. It is a cost effective way to manage paper documents by saving them as digital images.
We can handle any size documents from small receipts up to large builders plans and poster sized documents.
Our document scanning service can make documents easy to access by extracting information from each document to create a searchable index.
Document Scanning Service
The main benefits that come from Scanning (and optionally indexing) your paper documents are these:
- Save storage space – no need for shelves full of folders or plan rooms full of plans
- Save money – no need for expensive onsite or offsite storage
- Save time – documents are more easily accessed and distributed
- Save stress – Important paper documents are effectively backed up
INDEX AND ARCHIVE - HOW DOES IT WORK? (click here)
After scanning your building plans or other documents we can create a searchable index of useful information from each document. For example, for each building plan we can record the title, author, date, plan and revision number along with any other useful information you require. This allows you to easily search and find the document that you are looking for. This information can be stored with the document images on your server, or DVD.
Please call us or email sales@planexpress.com.au if you would like us to contact you about a quote.
Some recent project case studies can be found here.
More details of our scanning services can be found at www.scanexpress.com.au.
Click here to Learn More about Document Scanning
Document Scanning or Document Imaging is the process which converts paper based information to electronic images that are stored in a computer. Document imaging is an important part of doing business. Document scanning and document imaging helps to ensure that business paperwork can be saved and archived safely.
Almost all companies have a large number of documents that only exist in a paper format. Document Scanning or imaging allows an organisation to capture this paper based information and save it in a computer electronically.
Document Scanning Service - the benefits
- Accessibility
- Ease of access
- Enables full text search
- Security
- Space savings
Document Scanning or Document Imaging form the basis of Document Management Systems and Records Management Systems.
To make scanned documents really useful they need to be indexed to allow them to be searched. This can be done by a process called Optical Character Recognition (OCR) which converts graphic images to searchable text.
Depending on the type of documents and the quality of indexing required, indexing may need to be done manually. This involves an operator viewing each document and extracting the relevant information into a spreadsheet or database. For example when scanning or imaging plans common information from each plan can be extracted such as plan and revision number, author, date and description.
Please contact us to discuss your specific requirements so that we can tailor a solution to your needs.
