Document Scanning to preserve history
Document Scanning – Rockdale library had been storing numerous historic plans, photos and drawings relating to the area but wanted to make them more accessible to the public without fear of having them damaged or lost.
Plan Express have scanned and cataloged the documents to archival standards in both PDF and TIF formats. Interested parties can now view the plans and other documents on computer thereby providing access to these valuable documents to the wider community.
For more information on our document scanning service go to www.scanexpress.com.au or give us a call.
Document Scanning – the benefits
Document Scanning or Document Imaging is the process which converts paper based information to electronic images that are stored in a computer. Document imaging is an important part of doing business. Document scanning and document imaging helps to ensure that business paperwork can be saved and archived safely.
Almost all companies have a large number of documents that only exist in a paper format. Document Scanning or imaging allows an organisation to capture this paper based information and save it in a computer electronically.
Document Scanning or Document Imaging form the basis of Document Management Systems and Records Management Systems.
To make scanned documents really useful they need to be indexed to allow them to be searched. This can be done by a process called Optical Character Recognition (OCR) which converts graphic images to searchable text.
Depending on the type of documents and the quality of indexing required, indexing may need to be done manually. This involves an operator viewing each document and extracting the relevant information into a spreadsheet or database. For example when scanning or imaging plans common information from each plan can be extracted such as plan and revision number, author, date and description.
Please contact us to discuss your specific requirements so that we can tailor a solution to your needs.
