Jones Lang LaSalle – easier management

Document Scanning – Property supervisors and managers did not have easy access to the plans that they needed to effectively manage the properties they were responsible for.

Plan Express scanned and indexed many properties Australia wide. Once their property managers’ saw the value of having their plans safe and easy to get to, and how easy it made their jobs, they all wanted the service.

For more information on our document scanning service go to www.scanexpress.com.au or give us a call.

Document Scanning or Document Imaging is the process which converts paper based information  to electronic images that are stored in a computer. Document imaging is an important part of doing business. Document scanning and document  imaging helps to ensure that business paperwork can be saved and archived safely.

Almost all companies have a large number of documents that only exist in a paper format.  Document Scanning or imaging allows an organisation to capture this  paper based information and save it  in a computer electronically.

Document Scanning – the benefits

Save storage space
No need for shelves full of folders or plan rooms full of plans
Save money
No need for expensive onsite or offsite storage
Save time
Documents are more easily accessed and distributed
Save stress
Important paper documents are effectively backed up

Document Scanning or Document Imaging form the basis of  Document Management Systems and Records Management Systems.

To make scanned documents really useful they need to be indexed to allow them to be searched.  This can be done by a process called Optical Character Recognition (OCR) which converts graphic images to searchable text.

Depending on the type of  documents and the quality of indexing required, indexing may need to be done manually.  This involves an operator viewing each document and extracting the relevant information into a spreadsheet or database.  For example when scanning  or imaging plans common information from each plan can be extracted such as plan and revision number, author, date and description.

Please contact us to discuss your specific requirements so that we can tailor a solution to your needs.

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